Bookkeeping, automated end to end
BookEnu takes a document from your client and carries it all the way to reconciled, reportable books — with AI doing the reading and your team doing the judgement calls.
The part that saves the hours
This is the core of BookEnu, and it’s built and working today.
Reads any document
PDFs, photos, scans and spreadsheets. BookEnu classifies each as a sales invoice, purchase invoice, receipt or bank statement, then extracts the detail — including multi-page documents.
Extracts every field
Supplier and customer, invoice number, dates, net, VAT and gross, VAT rate, currency, CIS deduction and a per-line breakdown — each line categorised to your chart of accounts.
Scores its confidence
Every result carries a confidence score. Low-confidence items, line-total mismatches or missing periods go to a review queue instead of posting silently.
Learns your decisions
The AI is fed your practice’s verified merchant categorisations, so it stays consistent with the calls your team has already made.
Catches duplicates
Content-based duplicate detection flags the same invoice arriving twice, before it doubles up in the books.
Three processing modes
Run a client on full AI, on manual entry beside a document preview, or AI-then-manual — with automatic fall-back to manual if a document can’t be read.
From transactions to a clean ledger
Bank statements, understood
Per-transaction date, cleaned-up merchant name, amount, direction and running balance — tuned for UK bank layouts, with business-vs-personal separation.
Automatic matching
Invoices are matched to bank payments automatically, and you can match or unmatch by hand. Balance checks reconcile against the statement’s printed balances.
Chart of accounts & categories
Apply a UK GAAP starter chart (sole trader or limited company), then tailor it. Global and per-client categories map to account codes and sections.
Auto-categorisation rules
Define pattern rules to always include, always exclude or always categorise a merchant — with an optional CIS rate — and let them run.
Double-entry ledger
Invoices, transactions and manual journals project into a real double-entry ledger, so your reports actually reconcile.
A smart document library
Store any document against a client — engagement letters, statements, correspondence. Each is recognised and vectorised, so you search the whole library by meaning, not just by filename, and find the right paperwork in seconds.
The reports your clients (and HMRC) expect
Everything projects from one double-entry ledger, so the numbers agree with each other.
Trial balance
Projected straight from the ledger, with opening-balance carry-forward between periods.
Profit & loss and balance sheet
Period P&L and balance sheet, plus an SA103-grouped summary for Self Assessment.
VAT return (9-box)
Standard (accrual), cash-accounting and Flat Rate Scheme — including the FRS gain/loss line and capital-asset reclaim.
Reconciliation & exports
Bank reconciliation, inconsistent-merchant checks and one-click Excel export of period data.
Your clients do their bit, effortlessly
A clean portal where clients upload documents, raise and send their own invoices, keep their business and bank details current, and read your messages — all feeding your books automatically.
Reminders and messages, handled
Send email and in-app messages from a template library, target by client type, VAT scheme or CIS role, and schedule reminders around each client’s year-end and VAT quarter — sent automatically or held for approval, with a full send log. Delivered via Brevo.
Built for the clients UK practices actually handle
Sole traders, limited companies, contractors and landlords — each with the right chart, rules and reports.
Sole traders & the self-employed
Self Assessment income, expenses and receipts kept tidy and MTD-ready all year — no January shoebox.
Limited companies
A UK GAAP limited-company chart, a real double-entry ledger and the reports directors and Corporation Tax need.
Contractors & CIS
CIS deductions extracted from documents and applied through rules, feeding the SA103 summary automatically.
Landlords
Property income and expenses captured as they happen, ready for MTD for Income Tax as it rolls out.
How it works, answered
What file types can clients upload?
PDFs, photos and scans of receipts and invoices, plus bank statements as PDF, CSV or Excel. Images are automatically resized so they process cleanly, and multi-page PDFs are split and read page by page.
How accurate is the AI, and what if it gets something wrong?
Every extracted figure carries a confidence score, and line totals are reconciled against the invoice total. Anything below threshold, mismatched or missing a period is routed to a review queue for a human to confirm — so nothing posts to the books unchecked. You can also reprocess any document.
Does BookEnu handle VAT and CIS?
Yes. It supports standard, cash-accounting and flat-rate VAT schemes and produces the 9-box VAT return. CIS deductions are extracted from documents and applied through rules, feeding the SA103 summary. It keeps Making Tax Digital ready digital records — filing to HMRC is still done by you for now.
Can clients raise their own invoices?
Yes. Clients can create, issue and send sales invoices as branded PDFs by email, with their own numbering scheme. Those invoices flow straight into the books you see — there is no separate sync to manage.
How does BookEnu keep each practice’s data separate?
BookEnu is multi-tenant by practice: every client, staff member and document belongs to a practice, and data isolation is enforced at the database level so practices never see each other’s data.
See it on your own clients
Join the founding accountants using BookEnu day to day. We’ll get you set up and listen closely to what you need.